INTERNET PRIVACY POLICY
This policy describes the privacy standards and practices of OptimalMD Technologies, LLC. ("OptimalMD"). OptimalMD website is intended to provide you with access to various online information and tools, and to provide access to a virtual group of physicians, and other licensed healthcare providers, that deliver Telemedicine Services, including Virtual Mental Health Services, and access to a national pharmacy network and home-delivery services offering certain pharmacy-related products and services. For OptimalMD to provide these services, there will be instances where we will request personal, health, and payment information from you. As part of our efforts to protect your privacy, OptimalMD has provided this policy to explain how we use and protect your personal information gathered from you via this website.
COLLECTION OF INFORMATION
We may obtain personal information through OptimalMD website. The types of information we may obtain include:
Contact information (such as name, postal address, email address and phone number);
Billing information;
Username and password to access OptimalMD products and services;
Health plan information;
Health information; and
Any other information you may provide on the website.
HOW WE USE THE INFORMATION WE OBTAIN
We may use the information described above to:
Create and manage your account;
Offer and provide products and services to you;
Respond to and communicate with you about your requests, questions and comments;
Operate, evaluate and improve our business (such as developing new products and services; managing our communications; determining the effectiveness of our sales, marketing and advertising; analyzing and enhancing our products, services and website; and performing accounting, auditing, billing, reconciliation and collection activities);
Perform data analyses and other processing (such as market and consumer research, trend analysis, financial analysis, anonymization, encryption and tokenization of personal information);
Protect against identify theft and prevent fraud and other criminal activity, and defend against any claims or liabilities arising from them; and
Comply with and enforce applicable legal requirements, relevant industry standards and our policies.
COOKIES AND PASSIVE TRACKING TECHNOLOGIES
A cookie is a piece of data stored on your computer that allows OptimalMD to remember that it has previously communicated with your browser. OptimalMD uses both session and persistent cookies. Session cookies are deleted once a user closes his or her browser. A persistent cookie is a small text file stored on your hard drive for an extended period of time. Once a persistent cookie is saved on a user’s computer, only OptimalMD, and no other website, can read it. Persistent cookies can be deleted by following instructions on your Internet browser. OptimalMD uses log files to collect other information, such as Internet Protocol (IP) addresses, browser type, Internet Service Provider (ISP), referring/exit pages, platform type, date/time stamp and number of clicks.
ONLINE TRACKING
On OptimalMD website, we may collect information about your online activities to provide you with advertising about products and services that may be tailored to your individual interests. This section of our Privacy Policy provides details and explains how to exercise your choices.
You may see certain ads on other websites based on your visits to our website because we engage in retargeting administered by third-party vendors. These vendors track your online activities over time by collecting information through automated means, such as through the use of cookies, web server logs and web beacons. We use this information to show you advertisements on third-party websites based on your previous visits to our website. The information our vendors collect includes information about your visits to the website, such as the pages or advertisements you view and the actions you take on the website. This process also helps us track the effectiveness of our marketing efforts.
Our website is not designed to respond to "do not track" signals received from browsers.
SHARING INFORMATION
In the course of maintaining your mail-order prescriptions, personal information you provide on this website may be shared with other OptimalMD operations, your health plan, and other companies performing services on behalf of OptimalMD or your health plan. These third parties are not authorized by us to use or disclose the information except as necessary to perform services on our behalf or comply with legal requirements.
We also may disclose information about you (i) if we are required to do so by law, regulation or legal process, such as a court order or subpoena, (ii) in response to requests by government agencies, such as law enforcement authorities, or (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity. We reserve the right to transfer any information we have about you in the event we sell or transfer all or a portion of our business or assets (such as in the event of a reorganization, dissolution or liquidation).
HOW WE SECURE YOUR INFORMATION
We maintain administrative, technical and physical safeguards designed to protect the personally identifiable information you provide against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use.
DISCLAIMER OF WARRANTIES AND ASSUMPTION OF RISK – FUNCTIONALITY
USE OF THE OptimalMD SERVICE OR ANY PORTION OF THE OptimalMD SERVICE IS STRICTLY AT YOUR SOLE RISK. The OptimalMD SERVICE IS PROVIDED TO YOU ON AN "AS IS" AND "AS AVAILABLE" BASIS AND YOU HEREBY RELEASE THE OptimalMD ENTITIES FROM ALL CLAIMS WHICH MAY RESULT FROM YOUR USE OF THE OptimalMD SERVICE OR ANY PORTION OF THE OptimalMD SERVICE, OR THE NEGLIGENCE OF THE OptimalMD ENTITIES (OTHER THAN ANY GROSS NEGLIGENCE OR INTENTIONAL MISCONDUCT).
YOU UNDERSTAND AND ACKNOWLEDGE THAT:
THE OPTIMALMD ENTITIES MAKE NO REPRESENTATION, WARRANTY, OR GUARANTY AS TO THE RELIABILITY, TIMELINESS, QUALITY, SUITABILITY, TRUTH, AVAILABILITY, ACCURACY OR COMPLETENESS OF THE OptimalMD SERVICE OR ITS CONTENT.
THE OPTIMALMD ENTITIES ARE NOT RESPONSIBLE FOR ANY DELAYS, DELIVERY FAILURES, OR OTHER DAMAGE RESULTING FROM LIMITATIONS, DELAYS, AND OTHER PROBLEMS INHERENT IN THE USE OF THE INTERNET AND ELECTRONIC COMMUNICATIONS.
THE OPTIMALMD ENTITIES DO NOT REPRESENT OR WARRANT THAT:
(i) THE USE OF OR SUBSCRIPTION TO THE OPTIMALMD SERVICE WILL BE SECURE, TIMELY, UNINTERRUPTED, OR ERROR-FREE OR OPERATE IN COMBINATION WITH ANY OTHER HARDWARE, SOFTWARE, SYSTEM, OR DATA;
(ii) THE OPTIMALMD SERVICE WILL MEET YOUR REQUIREMENTS OR EXPECTATIONS;
(iii) ANY STORED DATA WILL BE ACCURATE OR RELIABLE;
(iv) THE QUALITY OF ANY PRODUCTS, SERVICES, INFORMATION, OR OTHER CONTENT PURCHASED OR ACCESSED BY YOU THROUGH THE OPTIMALMD SERVICE WILL MEET YOUR REQUIREMENTS OR EXPECTATIONS;
(v) ERRORS OR DEFECTS WILL BE CORRECTED; OR
(vi) THE OPTIMALMD SERVICE OR THE SERVER(S) THAT MAKE THE OPTIMALMD SERVICE AVAILABLE ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS.
THE OptimalMD ENTITIES DO NOT AUTHORIZE ANY THIRD PARTY TO MAKE ANY OF THE FOREGOING REPRESENTATIONS OR WARRANTIES ON THEIR BEHALF.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE OPTIMALMD ENTITIES HEREBY DISCLAIM ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT OF THIRD PARTY RIGHTS.
YOU UNDERSTAND THAT BY AGREEING TO THIS CLAUSE, YOU ARE RELEASING CLAIMS AND GIVING UP SUBSTANTIAL RIGHTS, INCLUDING YOUR RIGHT TO SUE IN CERTAIN INSTANCES.
EXTERNAL LINKS
OptimalMD may provide links to other sites that we believe offer our customers useful services and information. Since these sites are not under the control of OptimalMD, we cannot and do not make any representation or guarantee regarding the linked sites or their content. Providing these links does not constitute an endorsement by OptimalMD, and we cannot be responsible for the privacy policies or security procedures of the linked sites. We encourage you to review the privacy and security policies of any site you visit, as this policy is solely applicable to the OptimalMD website.
MINORS
If you are a registered user of the website under 18, you or your guardian may request that OptimalMD remove any content or information that you may have posted on our Internet website, or any online service, online application, or mobile application, such as your name, address, mobile or home phone, gender and date of birth. If you choose to request that OptimalMD remove any such content or information, you may do so by emailing [email protected].
Please note that our removal may not be complete or comprehensive, such as when the content or information has been reposted by a third party.
UPDATING YOUR PERSONAL INFORMATION
You can review and update any of the information that you have given us by emailing, calling or writing us via the contacts listed above.
CONSENT AND UPDATES TO THIS POLICY
By visiting OptimalMD website and using the services and features that we have made available to you, you hereby consent to our collection and use of the information in the manner we have described above where applicable. This Privacy Policy may be updated periodically and without prior notice to you to reflect changes in our personal information practices. Any changes in our Privacy Policy will appear in this document and we will post a prominent notice on our website to notify you of any significant changes and indicate at the top of the Privacy Policy when it was most recently updated.
DISCLAIMERS OF WARRANTIES AND ASSUMPTION OF RISK – HEALTHCARE SERVICES
The healthcare services (including, as applicable, mental or behavioral health services) that you use or access through the OptimalMD Service are provided by Providers, not the OptimalMD, Technologies, LLC., and they’re provided at each Provider’s sole discretion and medical judgment. OptimalMD Technologies, LLC. is not a healthcare provider or insurance provider, and does not engage in the practice of medicine. Their role is limited to making the OptimalMD Service available to you, which simply provides a system to facilitate communication with the Providers using OptimalMD’s owned or licensed health information database and software.
While the OptimalMD Entities may make certain Content available to you related to the healthcare services that you use or access using the OptimalMD Service, you should discuss the Content with your Provider or other licensed healthcare professional and confirm any facts that are important to your situation or decision. CONTENT IS NOT INTENDED TO SUBSTITUTE FOR THE DIAGNOSIS, TREATMENT AND ADVICE OF A PROVIDER, AND IT DOES NOT COVER ALL POSSIBLE USES, PRECAUTIONS, SIDE EFFECTS, AND INTERACTIONS, AND SHOULD NOT BE CONSTRUED TO INDICATE THAT ANY DRUG IS SAFE OR EFFECTIVE FOR YOU. CONSULT THE PRODUCT INFORMATION (INCLUDING PACKAGE INSERTS) REGARDING DOSAGE, PRECAUTIONS, WARNINGS, AND INTERACTIONS, AND YOUR PROVIDER FOR GUIDANCE BEFORE USING ANY PRESCRIPTION OR OVER-THE-COUNTER DRUG.
THE OptimalMD ENTITIES ASSUME NO RESPONSIBILITY FOR ANY CONSEQUENCE RELATING DIRECTLY OR INDIRECTLY TO ANY ACTION OR INACTION YOU TAKE BASED ON THE CONTENT OR OptimalMD SERVICE.
While the OptimalMD uses standard procedures designed to verify the state and national (NPI, DEA) licensing status for all Providers who have entered into a contract with OptimalMD, some other Providers whose services may be offered to you as part of a subscription or bundled services package by your employer, health plan, physician, using the OptimalMD Service may not have entered into a contract with OptimalMD and you are responsible for verifying the state and national (NPI, DEA) licensing status for all such Providers.
OptimalMD further disclaims all liability (including any liability for a refund) for the failure of a noncontracted provider to render care to you or otherwise fulfill the terms of service of your subscription 7 or bundled services package. A non-contracted provider is a provider not directly credentialed and contracted by OptimalMD but whose services may be offered to you as part of a subscription or bundled services package by your employer, health plan, physician, or using the OptimalMD Service. OptimalMD is not responsible for providing you additional services purchased via a subscription or bundled services package.
The OptimalMD Service is not a replacement for your primary care physician or annual office check-ups, nor is it a replacement for other treating providers (except in the context of the "Virtual Primary Care" service line where the Provider has explicitly agreed to assume that role). Consultations through the OptimalMD Service treat the majority of common medical and behavioral health conditions, however some cases require an in-person visit for complete care. With respect to psychotherapy and counseling, you understand that information discussed in any sessions is for therapeutic purposes only and is not intended for use in any legal proceedings involving any other individuals participating in any sessions. You agree not to subpoena any Provider to testify for or against individuals (including you) participating in the sessions or to provide records in court actions against other individuals participating in any sessions. You understand that anything any individual participating in any session tells a Provider individually, whether on the phone or otherwise, may at the Provider’s discretion be shared with any other individual participating in the sessions.
The OptimalMD Service provides access to a national pharmacy network and home-delivery services offering certain pharmacy-related products and services, which include, but are not limited to, retail and home-delivery prescriptions, over-the-counter, and diabetes meds/supplies. This pharmacy network is not an insurance product, nor is it a Medicare prescription drug plan, and you are required to pay the entire cost of any prescription to the pharmacy at the point of sale.
Providers using the OptimalMD Service do not, via the OptimalMD Service, prescribe elective medications (except through the "Elevate" and "Optimize" service lines or the "Virtual Primary Care" service line when deemed by the Provider to be medically necessary), anticonvulsants (except through the "Virtual Primary Care" service line when deemed by the Provider to be medically necessary), narcotic pain relievers, or drugs listed as controlled substances by the U.S. Drug Enforcement Agency or regulated under state law. Review the DEA Controlled Substances Schedule (http://www.deadiversion.usdoj.gov/schedules/index.html) if you are interested in a particular prescription and are uncertain if it is listed as a controlled substance. OptimalMD does not guarantee that a specific medication will be prescribed by a Provider if requested, particularly where prescribing of the medication is in violation of OptimalMD’s treatment policies or not medically appropriate, as determined by the Provider, in the Provider’s sole discretion. Our behavioral health Providers will not prescribe you medication until they conduct a mental health assessment (also sometimes called an intake or initial assessment) for you. You will not be prescribed more than a 90-day supply of medication at one time by a behavioral health Provider, and may not receive a refill of the medication unless you first complete a medication management visit with the behavioral health Provider. Our Providers in the "Urgent Care" service line generally do not prescribe more than a 90-day refill within a 6-month period. Our Providers in the "Virtual Primary Care" service line may be able to prescribe you up to a 1-year supply of medically necessary maintenance medications as long as you are compliant with their recommended treatment plan. You agree that any prescription obtained from a Provider in connection with your use of the OptimalMD Service will only be for its intended use. Refunds for completed visits are not provided solely on the basis of Providers not prescribing a medication.
The OptimalMD Service does not meet the minimum essential coverage (MEC) requirements imposed by the Patient Protection and Affordable Care Act ("PPACA") or any minimum creditable coverage (MCC) requirements imposed by any state laws. The OptimalMD Service is not a "Qualified Health Plan" under the PPACA.
The OptimalMD Service is not insurance and is not intended to replace health insurance; it is a telemedicine service available on a per-visit or membership basis. The offering of products and services by OptimalMD is not to be construed as the sale of insurance product(s) or otherwise engaging in the transaction of insurance. OptimalMD expressly reserves the right, in order to comply with state insurance laws, to (i) limit 8 the number of visits offered in connection with any bundled services and subscription packages and/or (ii) charge a visit fee, both in an amount determined by OptimalMD in its sole discretion.
You authorize OptimalMD to use and publish any comments you choose to share about the OptimalMD Service, such as comments shared in the OptimalMD "Patient Satisfaction Survey" or via third-party service providers contracted for such purposes, unless specified otherwise. OptimalMD will not publish any part of your name and will with the comments and will only identify the state of requested service.
OptimalMD does not warrant or validate any information provided by a third party (including, but not limited to, your employer, health plan, or the Providers) even if the information is about the OptimalMD Service, whether through advertisements, promotions, communications, or other materials, and does not assume any responsibility or liability for the accuracy of such information.
OptimalMD has the right to refuse access to the OptimalMD Service to any person, agency, or organization, at any time, for any reason, or for no reason at all.
HOW TO CONTACT US WITH QUESTIONS ABOUT THIS PRIVACY POLICY
If you have any questions about this Privacy Policy, please contact us at: [email protected].
(855) 378-7700
15002 Lakefair Drive
Suite 103
Richmond, TX 77406